This Privacy Notice, together with our Data Protection Policy, explains how Paul Emmanuel Studio (“Paul Emmanuel Studio”, “we”, “us”) uses personal data relating to Suppliers, Customers, Collectors, and Contacts (“users”, “you”). Paul Emmanuel Studio is a data controller for the purposes of the General Data Protection Regulation 2018.

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We also act as a data processor for limited information received from third-party associate galleries. The Sales Agreement between these galleries and individual Collectors specifies what data is transferred and for what purposes.

We uphold all rights of the data subject, including the rights to information, access, rectification, erasure, restriction of processing, data portability, withdrawal of consent, filing a complaint, and objecting to automated decision-making and profiling.

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1. INFORMATION WE MAY COLLECT ABOUT YOU 

Categories of personal data:

• data relating to Suppliers

• data relating to Customers

• data relating to Collectors

• data relating to Contacts

 

We may collect and process the following information:

• Contact details

• Name and address

• Bank details (only when required for payment to fulfil contractual or statutory obligations)

• Correspondence between you and the Studio

 

2. WHERE WE STORE YOUR PERSONAL DATA

Once received, your information is stored in secure electronic and physical records. We use strict procedures and security features to reduce the risk of unauthorised access. However, the transmission of information over the internet—particularly via email—is not completely secure, and we cannot guarantee absolute security of data sent to us electronically. Transactional information relating to the development of works, exhibitions, or projects may be archived. At our discretion, the Studio may grant supervised, limited access to these archives to academics or researchers, who may only view restricted or anonymised data directly related to a specific work, project, or exhibition.

 

3. HOW WE USE YOUR INFORMATION

We may use the information we hold about you to:

• administer accounts and studio operations;

• provide information or communications you have requested;

• respond to your enquiries;

• fulfil contractual obligations between you and the Studio;

• ensure compliance with our Data Protection Policy;

• meet legal obligations or protect/enforce legal rights;

• support any sale or transfer of our business or assets;

• maintain archives or provenance records.

 

4. LAWFUL BASIS FOR PROCESSING

We process personal data on the lawful basis of legitimate interests.

• Suppliers and Customers: Data is processed to fulfil obligations under contracts or terms of engagement.

• Collectors: Data is processed for accounting purposes. Limited data may be archived for provenance. Some Collector data may be provided to us by partner galleries.

• Contacts: Data is given directly and with consent. Communications are based on your expressed interest in receiving them.

 

5. DATA RETENTION POLICY

We retain data in line with market-standard retention practices, based on the original purpose of collection and the necessity of ongoing storage.

• Suppliers and Customers: Data is retained for the duration of the contract or engagement, plus six years. Data for individuals who work with us regularly or who must remain reachable for care and maintenance of works may be retained longer, depending on project needs.

• Collectors: Data is initially held for accounting purposes and then partially purged. Minimal data may be archived for provenance when necessary, based on mutual interests and subject to regular review.

• Contacts: Information is retained only for as long as the relationship is active or there remains a reasonable likelihood of future engagement.

 

6. MARKETING COMMUNICATIONS

The Studio may send a limited number of email or postal communications to individuals who have asked to receive notifications about events, exhibitions, or publications. If you wish to stop receiving these communications, you may notify us at any time using the contact details provided in section 10.

 

7. PROFILING AND AUTOMATED DECISION MAKING

We do not conduct profiling or automated decision-making.

 

8. DISCLOSURE OF YOUR INFORMATION

We may disclose your personal data to third parties where necessary for the purposes described in sections 2 and 3, including:

• associated companies;

• academics and researchers;

• service providers and professional advisers;

• prospective purchasers of our business or assets;

• other third parties as required or permitted by law.

 

9. CHANGES TO THIS PRIVACY NOTICE

We may update this Privacy Notice from time to time.
Last updated: 30/11/25

 

10. CONTACT DETAILS

If you wish to correct information we hold about you, or if you have any questions about this Privacy Notice, please contact us at studio@paulemmanuel.net. We will respond as promptly as possible.